Some useful phrases for gig calls

ByBret Pimentel

Here are some phrases that have been useful to me when somebody calls about a gig. When dealing with other professionals (or working through the musicians’ union) mostly these aren’t necessary—the caller should give the needed info unprompted. But many of the gigs in my rural area are one-offs for weddings or school or business events, and I’m dealing with callers who don’t regularly hire musicians.

Let me call you back in five minutes.

This has saved me many times. Sometimes I need a moment to think through the money/mileage/scheduling/etc., or to find a polite way to negotiate the terms or just turn the gig down. It’s fine to put the conversation on pause for a moment and prepare your response. (Or, depending on the caller, to pivot the conversation to text messaging, which gives you more time to formulate responses, plus a record of what was said).

Who will be my contact person when I arrive?

I use this one all the time with, for example, brides who are micromanaging the wedding planning (down to calling the saxophone player). If I arrive at the gig and need to know where to set up or collect my check, it’s going to be awkward for everybody if I have to bother the bride with business details On Her Special Day. If necessary, I gently suggest that she put a trusted friend in charge of answering the band’s questions and handing over their payment.

Who is the musical director?

This one is sort of a trick, because if it’s the kind of gig that actually has a musical director, then it’s less important that I know in advance (and, often, it’s the musical director who is offering the gig anyway).

When I really need this one is when a well-meaning non-musician is trying to hire a band piecemeal (“Oh, my cousin is going to play guitar, and this guy I know from church is going to play drums, and my boss’s friend is a piano player…”). Asking this question gives me a chance to drop the hint that somebody needs to be in charge musically. In some cases, I’m able to segue into some friendly advice that they hire an existing professional group, or hire a professional to put together an ensemble.

Just so I’m totally clear, are you offering me a paying gig, or is this more of a volunteer situation?

I do still get calls asking me to donate my time. While I mostly turn those down, I don’t think it’s helpful to be nasty or condescending about it. Phrasing it this particular way gives the caller an easy multiple-choice question to answer without any waffling or weaseling. And when I turn them down, it seems less like I have refused a direct request, and more like I’m just passing up a chance to “volunteer.”

Can I count on $XXX?

Sometimes less-experienced hirers (such as someone hiring for a business or school event) have a budget range in mind, and (foolishly) tell me what that range is (“Well, we can pay between $AAA and $BBB”). The number they are hoping to pay is the smaller one, but I’ve made the mistake before of fixating on the larger one (and being disappointed later). Always nail down an exact fee. I try to get the top end of the range, of course, but make it worthwhile: “Can I count on $BBB? That way I can be sure to get a great keyboard player.” Or: “Can I count on $BBB? Then I can cancel some lessons that week and have time to look over the music in advance.”

If they are hesitant to commit, you can say something like, “Okay, why don’t you call me back as soon as you have an answer, and we can firm things up?”

Is that the base rate, or does that include travel/doubling/etc.?

If the caller really is thinking in terms of base rates, then I probably won’t need to ask this question. But hirers who aren’t tuned in to this are probably counting on me to walk them through the process of hiring me. Asking this question gives me an opening to educate them that it’s appropriate to pay extra for travel time, or for bringing multiple instruments. (A quick web search for “afm wage scale” will give you at least a rough idea of what the union considers fair for doublers.)

Do you have useful phone strategies for lining up gigs (large or small)? Please share in the comments section.

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  • Interview: Stefanie Harger Gardner, clarinetist and #clarequality activist

    ByBret Pimentel

    Dr. Stefanie Harger Gardner teaches clarinet, chamber music, and music theory at Glendale Community College and Ottawa University. Previously she served on the faculty at Northern Arizona University. Gardner has performed with Arizona Opera, the Phoenix Symphony, Red Rocks Chamber Music Festival, Seventh Roadrunner, the Paradise Winds, and the Égide Duo, whose mission is to commission, record, and perform music inspiring social change. During her time as chair of the International Clarinet Association New Music Committee, Stefanie founded and organized the biennial ICA Low Clarinet Festival and the annual ICA New Music Weekend. She has performed in concert with PitBull, Ceelo, Tony Orlando, Reba McEntire, Michael Bolton, David and Katherine McPhee Foster, Jordin Sparks, Weird Al Yankovic, Hanson, and The Who. Her chamber music albums are recorded on the Soundset label and can be heard on iTunes, Spotify, and YouTube. In 2012, Gardner won first prize at the International Clarinet Association Research Competition with her study, “An Investigation of Finger Motion and Hand Posture during Clarinet Performance.” Gardner received Bachelor, Master, and Doctor of Musical Arts degrees in Clarinet Performance from Arizona State University, studying with Robert Spring.

    Here’s my interview with Stefanie:

    BP: What is #womenplayclarinettoo?

    SHG: I’m lucky to have a strong network of women all over the world speaking up about female representation in the clarinet community: Sarah Watts, Julia Heinen, Carrie RavenStem, Dawn Lindblade-Evans, Lara Diaz, Marta Kania, Fie Schouten, Kristine Dizon, Larkin Sanders, and many others. We use this hashtag to promote clarinet events embracing equality and to call out events lacking in representation of women and other marginalized populations. We are actively working together to ensure the future of clarinet is welcoming of all underrepresented populations (races and ethnicities, gender diversity, sexual orientations, and those with disabilities). In short, we are a coalition of worldwide clarinetists using our voices to demand change. 

    Why did you start #womenplayclarinettoo? 

    The hashtags #womenplayclarinettoo and #clarequality grew out of frustrations that women and other marginalized groups have been excluded in recent clarinet events. In just April and May of 2023, there were at least 24 international festivals with male-only faculty, jurors, or guest artists. 

    We publicly asked the organizers and panels of these events on social media “Where are the women?” Many organizers did not reply, deleted our comments, emailed us or privately messaged us threats, or, even worse, said that they only hired the best faculty and artists (implying that women can’t play or teach as well as men). We have asked sponsors to think carefully about supporting these events, and how that reflects on their company and their consumers. 

    What are the goals of #womenplayclarinettoo and #clarequality?

    We believe that our clarinet community is made stronger by the diversity within it. Events within our community should represent our diverse makeup and be accessible to all. We are inviting all clarinetists to join us by taking this pledge:

    “I am an ally and advocate for equality and diversity in the worldwide clarinet community. I will inquire about, support and insist on increased visibility and opportunity for underrepresented populations; races and ethnicities, gender diversity, sexual orientations, and those with disabilities in events and programs that I take part in.”

    Clarinetists and sponsors can sign the pledge at clarequality.com and have their name listed on the website as allies for equality. There are “next steps” to becoming an ally listed on the website as well. 

    What are some of the ways gender inequities are manifested in the world of clarinet playing?

    Many women in the international clarinet community have come forward with personal stories of inequity, harassment, and even sexual abuse by male colleagues and teachers.

    The #womenplayclarinettoo movement has met resistance from some men in the clarinet community. Some have told us to “be more ladylike,” “stop shouting,” or “plan your own events” (excuse me, but we do!), or warned us we are “burning bridges.” Others have threatened lawsuits and changed our slogan to “B****es play clarinet, too!”

    Asking nicely or ignoring the issue has not brought change. With our campaign, we are finally getting festival organizers and sponsors to think carefully about their rosters and programming, and getting allies to spread the word and speak up for us too.

    What experiences have you had with gender inequity as a female-identifying clarinetist? 

    In addition to never having a female teacher or role model, I am often the only woman in the clarinet section. It is rare for me to play with another professional female-identifying clarinetist in orchestras and other gigs. I’ve been attending ICA festivals for decades now, and it has only been in the past 5 years or so that we have had women headliners at the night concerts. I can recall past years like 2016 when there were zero women soloists at the coveted night concerts.

    I want my diverse clarinet studio (primarily female, Hispanic, and LGBTQIA+) to see themselves in the performers they admire and want to study with. I don’t want my students to feel like they don’t belong in the clarinet community because they don’t look the same as the teachers or artists in the poster, or that they can’t be professional clarinet players too.

    When with my spouse, Joshua Gardner (another professional clarinetist) at music festivals, I am often introduced as “Josh’s wife” and rarely introduced as another clarinet player or even by my name. (To be clear, Josh never introduces me this way, but other males in the clarinet community often do.) 

    The low clarinet community used to be very male dominated, but in recent years has been a very accepting community of all marginalized players with the work of Sarah Watts, Jon Russell, and the very first ICA Low Clarinet Festival. 50.6% women low clarinet artists performed at the festival last January.

    Has there also been positive response to #womenplayclarinettoo and #clarequality?

    The ICA has taken notice of the #womenplayclarinettoo and #clarequality movement. Many of the board members use profile picture frames, created by Carrie RavenStern, for their social media accounts. They also worked with us to create a powerful diversity statement to remind the international clarinet community that we are an inclusive community.

    Where can people find you on the internet?

    Where can people find #clarequality and #womenplayclarinettoo on the internet?

  • |

    University woodwinds job postings, 5/30/08

    ByBret Pimentel

    Being a doctoral student in multiple woodwinds performance, I like to keep an eye on the job listings for university faculty positions that involve teaching multiple woodwind instruments. There usually aren’t many, at least not many that involve a national search. But two positions were posted to HigherEdJobs.com this morning: Read More “University woodwinds job postings, 5/30/08”

  • |

    Teaching multiple instruments: IDRS 2016 presentation

    ByBret Pimentel

    Lecture notes from a presentation on teaching multiple instruments, especially double reeds in a higher education setting, from the 2016 International Double Reed Society conference.

    Downloadable version

    Teaching Multiple Instruments

    Dr. Bret Pimentel, Delta State University

    IDRS Conference 2016, Columbus, Georgia

    More and more university music teaching positions require wearing several hats, sometimes including teaching multiple instruments. (Oboe plus bassoon is an especially common combination, even though it’s unusual for musicians to play both well.) Teaching multiple instruments is also a potentially valuable skill for instructors at lesson studios in private music schools or in music stores, for instructors in middle or high school band and orchestra programs, and for those establishing private studios from their homes.

    Getting hired

    • In many multiple-instrument hiring situations, the expectation is proficiency on one instrument and willingness to fake your way teaching the other(s). Any actual training or background on secondary instruments immediately sets you apart. Strongly consider taking at least a few lessons on a secondary instrument—this shows seriousness about the multiple-instrument thing, even if it doesn’t make you a virtuoso.
    • Having access to books (or websites) isn’t a substitute. Neither is “knowing a guy” who you can “ask questions.” Though those are usable resources, they aren’t convincing to hiring committees because they don’t demonstrate any actual effort prior to submitting your application.
    • Be honest but positive with yourself and with hiring committees about your ability and/or enthusiasm for teaching multiple instruments. For example:
      • “I play oboe professionally, but I am deeply committed to both instruments and am working to improve my bassoon skills. I have some experience playing bassoon in semi-professional settings.”
      • “Bassoon is really my thing, but I took oboe lessons for a couple of summers during graduate school and am enthusiastic about teaching the double reeds.”
      • “Teaching bassoon would be a brand new challenge for me, and one that I would take seriously.”

    Lesson time

    • You won’t have to fix all of your students’ technical issues on day one, but you will have to assign repertoire and studies right away. Spend some serious time browsing other teachers’ syllabi and “suggested repertoire” lists (many are available online!), and start compiling some lists of your own. Are you ready to recommend, for example:
      • some remedial etudes and an easy solo for an incoming freshman?
      • an hour’s worth of varied and challenging-but-doable repertoire for a junior entering a competition?
      • a solid program for a senior recital that can double as serious graduate school audition repertoire?
      • Baroque pieces?
      • pieces with extended techniques?
      • chamber pieces with strings?
      • concerti with concert band?
      • and so on…
    • You will, of course, have to address technical issues at some point. Be advised that your students know when you’re making things up. But it can be a great experience to spend a few minutes researching a question together, or calling a colleague or mentor on speakerphone for advice.
    • Both you and the student can learn a lot when you dare to get an instrument out and try some things together. Your students know it’s not your main instrument, and appreciate seeing you step out of your comfort zone. Consider giving them a chance to teach you something—teaching is a skill they should be learning anyway.

    Managing resources

    • Institutional resources like money, time, and space are often allocated per faculty member, not per instrument taught. As appropriate, consider making a case for the following (for example):
      • Funding for your oboe studio plus funding for your bassoon studio. Per-faculty funding can be unfair to students, who won’t benefit from purchases made for the other studio.
      • Additional prep time built into your schedule to accommodate the logistics of multiple studios.
      • Studio space and storage space suitable for several studios’ worth of instruments, sheet music, reed desks, etc.
    • If you are a single-instrumentalist teaching multiple instruments, consider forming partnerships with others in the same situation. Visit each other’s schools once or twice a year, maybe more often if the travel is short. Be each other’s consultants, guest artists, masterclass teachers, reed sources.
    • Consider which aspects of running a studio you can streamline to accommodate multiple instruments without multiplying your workload. For example:
      • Use your university’s LMS features, perhaps to combine all of your applied students into one “course,” instead of having to communicate separately to each instrument group.
      • If permissible and appropriate, rotate or combine things like studio classes and chamber group coachings.
      • Repurpose, say, oboe sight-reading excerpts as saxophone excerpts, or vice-versa. (Doesn’t work as well between oboe and bassoon. Clefs, you know.)

    Staying sharp (figuratively)

    • Join an organization. Attend conferences. Read the journal. Summer camps (that welcome or at least tolerate adults) are great, too.
      • For oboe-plus-bassoon teachers, IDRS is perfect! Be sure to attend recitals and masterclasses for your secondary teaching instrument, and familiarize yourself with equipment and repertoire options in the vendor exhibits.
    • Build your library of recordings, pedagogical materials, and experiences related to your secondary teaching instrument(s). If it suits your goals, budget toward buying or upgrading your secondary instruments and investing in your further education.
    • Be smart, informed, and conscientious about learning what pedagogical techniques, ideas, etc. you can share between instruments and what you can’t.
    • If you are at even an intermediate performing level on a secondary instrument, strongly consider playing it on your faculty recitals (one short, easy piece?). Keep yourself challenged to improve.
    • Shameless plug: Keep an eye on bretpimentel.com for blog posts and other resources related to playing and teaching multiple woodwind instruments, and the fundamental techniques that those instruments share.

    Long-term career planning

    • Is teaching multiple instruments an end goal for you, or just a way to get that first teaching job that will be a stepping stone to something that fits you better? Hint: either is okay, and it’s also okay to change your mind.
    • If you need to meet certain expectations for tenure, annual reviews, etc., be smart about how your multiple-instrument duties affect this. For example:
      • If leadership in professional organizations is important, you may need to attend your major instrument’s conference every year, instead of bouncing from conference to conference.
      • Understand student recruitment expectations—will you need to keep your studios balanced in a certain way, or is it acceptable if, say, recruiting for your main instrument is more successful?

  • Interview: flutist Tammy Evans Yonce

    ByBret Pimentel

    Disclosure: As an Amazon Associate I earn from qualifying purchases, at no cost to you.

    Flutist Tammy Evans Yonce is an active recitalist, writer, clinician, speaker, contributor to various conferences and professional organizations, and professor at South Dakota State University (plus: she is my former classmate). Her thoughtful blog is a favorite of mine and my regular readers will recall that I have featured her posts on a number of occasions. Her debut CD will be released earlier next year—keep an eye on her website and Twitter for details.

    I am always particularly amazed by her brutally busy performance schedule, and she kindly agreed to let me pick her brain about it.

    How often do you perform?

    I do an annual fall tour, which includes multiple performances and masterclasses. This year it was to Virginia, North Carolina, and Tennessee. Sometimes I choose these places because it’s a geographical area I want to explore or because I have friends and collaborators there. This year’s tour included collaborations with some really fantastic friends. I’ve been able to perform in 24 states so far, so that’s been fun.

    I always give one on-campus recital each year but also frequently collaborate with colleagues on theirs.

    Other performances include festivals, conventions, and such. I like giving 15–20 performances per year.

    How do you maintain such a busy performance schedule, on top of teaching full time, having a family, etc.?

    It mainly comes down to organization and clearly defined goals. And making consistent progress every day. I work in big six-month chunks, where I have goals listed in a variety of categories (performance, writing, recording, commissions, etc.). Those goals help me organize my day-to-day decisions, and they also allow me to stretch beyond what I think I’m capable of.

    I have some general long-term goals but I think the nature of my work (music + academia) means that I can’t anticipate all opportunities that might arise, so I try not to be too rigid about those long-term plans. My upcoming fellowship to Israel came out of left field, for example, so I try to keep my eyes open.

    I also have a really supportive husband who carries his share (plus some, probably) at home so I have some flexibility.

    How does your performance schedule affect you? What benefits or drawbacks are there to a busy performance calendar?

    I enjoy travel and find it invigorating. It helps me to break up my schedule, see new people and places, and be in a different environment, and it certainly helps my teaching. I enjoy collaborating with friends.

    Performing frequently has effectively eliminated performance anxiety for me. There’s just not time to be nervous and I have a lot of hours banked actually on the stage. I’ve “practiced” performing so much that I can stay in the moment. Since creation and analysis are completely different processes, if I can stay in the moment I’m not worried about analyzing my performance as it happens.

    Being busy might be considered a drawback for some but I feel like the things I do are a worthwhile use of my time. I don’t do things just to have something to do.

    How do you maintain balance in your career and life?

    I have a couple of trusted people who understand me and my goals that I check in with regularly. We make sure that we’re staying on track. Also, I don’t check work email after 5pm or on the weekends.

    Do you have any self-care or stress-reduction practices?

    I get regular massages. I used to see this as a luxurious indulgence but being a musician does take a physical toll. I like good food, I travel as much as I can, and I try to work with my friends whenever possible. Finally, I read a lot. I read at least 25 books a year.

    You frequently commission new works. How do you connect with and select composers?

    Sometimes I’m approached by composers who hear me play and have an idea of something they’d like to write. Other times there are composers I know I’d love to work with, and I approach them. Most of these connections happen either online (Twitter, usually) or at conferences and festivals. Even if I haven’t met a composer, it’s likely that I’ve seen them around online or have mutual friends, so there’s usually a connection.

    Generally I work with the composer during the compositional process. We meet via Skype or FaceTime so I can try out their ideas or they send sketches as the piece progresses, so I have a good idea of what the piece is before it’s done. The composers I work with want things to work, so if something is awkward or impractical, we find a solution.

    You have done some performing and commissioning with the Glissando Headjoint. How does this play into your career? Is it bringing you opportunities that you wouldn’t have otherwise? Does it cause you to be pigeonholed?

    The Glissando Headjoint has been a lot of fun. I don’t think it has helped or hindered me. I see it as another item in the toolkit I can use to get the musical message across. Since there isn’t much repertoire for it, it has been fascinating to see how composers use it. They are really drawing from their own creativity instead of basing their musical decisions on existing repertoire.

    When programming, how do you balance new repertoire with previously-performed works?

    Big considerations are the audience, the logistics of the performing venue, and whether or not I have collaborators available.

    My recitals have taken a big turn lately and are much more logistically complex. Last month’s recital featured dancers, lines of poetry projected in real time, a lithograph displayed during one piece, multiple collaborators, and a variety of equipment changes. While it was complex, I think it was effective.

    I’m already planning next year’s recital, which will involve literature, readings, photographs and other visual art, and several new commissions. Once I get the plans in place, I’ll put more info on my website. I like the impact of a cohesive recital that involves more than just the ears.

    Do you have any favorite flute-playing tips?

    Practice. You can’t go wrong with lots of etudes and Taffanel and Gaubert.

    Thanks, Tammy, for taking the time to answer some questions! Find her at:

  • Listing your woodwind doubles

    ByBret Pimentel

    Here is a question I’ve gotten a few times recently: if you’re a woodwind doubler, and need to list your instruments, in what order do you list them? Here are some options:

    • Use a common “score” order, like: flute, oboe, clarinet, bassoon, saxophone. To musically-literate folks this may be the closest thing to a sort of neutral listing, giving no special preference or ranking to the instruments. (But it can of course be misinterpreted.)
    • Use a ranking, such as by which instruments you play best or prefer. If, like me, your ambition is to play your doubles equally well, and to be a hire-able professional on them all, then listing them this way may weaken that impression.
    • Do a hybrid of ranking and score order, such as listing a strongest/primary instrument first, and the rest in score order. That’s my preferred approach for general cases like on my website or business cards. For me, it’s: saxophone, flute, oboe, clarinet, bassoon. That highlights my strongest instrument (for now, at least), and also puts it out front for jazz, rock, and blues gigs, which make up a substantial part of my freelance career.
    • Tailor the list to the situation. If I’m submitting a brief biography for an appearance at, say, a clarinet conference, I’ll put the clarinet first. That hopefully helps people see me as a member of the group, rather than a visitor.
    • Randomize. For something like a website, it’s relatively simple with a little coding knowledge to use a different order every time, and help prevent yourself from being pigeonholed. You could also randomize photos of yourself holding or playing various instruments, or video or audio recordings. Here’s a simple example.

    To sum up, you’ll have to consider your skills and goals as a doubler, what kind of work you do or want to do, and to whom you’re presenting yourself.

  • Interview: Woodwind road warrior Terry Halvorson

    ByBret Pimentel
    Terry Halvorson

    I’m always pleased to hear from other woodwind players. Terry Halvorson has been a contributor to my Broadway woodwind doubling list for several years, we’ve communicated periodically online, and we even bumped into each other in person at an IDRS conference a few years back. Terry has been working as a musician with touring musical theater productions for a while now, and I  was curious about life on the road. He was kind enough to take some time out of his schedule to answer a few questions.

    BP: What do you do for a living?

    TH: I am a woodwind doubler (oboe/English horn, flutes, clarinets, saxophones, recorders, whistles). I am currently 44 years old and have been performing musical theater since I was 14. I have been playing the Reed 2 book (oboe and English horn) with the national tour of Disney’s Beauty and the Beast since February 2010 and will be continuing, switching to the Reed 3 book (clarinet, bass clarinet, 2nd flute) from late September through May 2013.

    How did you get the job?

    I was called back in late 2005 by a musical director friend to play a reed book on the tour of Will Rogers Follies, but I had commitments at the time that I couldn’t get out of, so I had to turn it down. However the reed player who was hired gave notice four months into the eight-month contract and I was able to join the tour in the middle, replacing him (my first experience seeing a high D on flute!). Toward the end of this tour, we were in the New York City area when NETworks Presentations (my current company) was holding musician auditions, and I was able to attend; I received a call five weeks later asking me if I would like to play with the national tour of The Producers, and here I still am!

    What background (education, other experience, etc.) do you have that prepared you for this job?

    Wow, loaded question… well, I have been a major woodwind geek since high school (I arranged my favorite band piece for mixed clarinet sextet when I was 14 years old, and we won a command performance at our regional solo and ensemble festival); I also played oboe, clarinet and bassoon in my local youth symphony in various years. I was, of course, a music major (oboe and clarinet) in college as well, beginning as an education major but switching to performance. I freelanced a LOT, playing mostly reed books 2 and 3.

    What’s the best part of the job? What’s the worst part?

    Best parts are having a steady paycheck as a performing musician (how many people can say that?) and of course seeing and experiencing all the different places we play; I have played all fifty states and most Canadian provinces. The worst part is probably the lack of freedom to come and go and the strict adherence to a schedule.

    What’s it like being on the road? Read More “Interview: Woodwind road warrior Terry Halvorson”

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