MS Word music hack: Automatic sharps, flats, and naturals (Updated 2019)

Ten years ago in 2009 I wrote a blog post about how to set up auto-complete sharp, flat, and natural symbols in Microsoft Word 2007 running on Windows Vista. Here’s an update for Word 2016 on Windows 10.

Thanks to Ariel Detwiler for calling my attention to the need for an update.

How it will work

Type this (plus space bar)Get this
F-sharpF
B-flatB
C-naturalC

Will it work on Office 365?

No, the web version of Office doesn’t currently (2019) support this feature.

How to set it up

  1. Open up a new Microsoft Word 2016 document.
  2. Type the following:
    266d
    Then press Alt-X. The “266d” should turn into a flat symbol.
  3. Highlight the flat. Click the “File” tab, then “Options.” A dialog box appears; click “Proofing” at its left-hand side. Click the “AutoCorrect Options…” button. On the “AutoCorrect” tab, make sure “Replace text as you type” is checked. In the “Replace:” box, type:
    -flat
    Next to “With:,” make sure “Plain text” is selected. Your flat should be in the “With:” box. Click “Add,” then click “OK” twice.
  4. Repeat steps 2-3 for the sharp and natural signs. In step 2, use “266f” for sharp and “266e” for natural, and in step 4 use “-sharp” and “-natural.”

If you are in the habit of using the pound sign (#) and lowercase b for sharp and flat signs, shame on you for your unprofessional documents. You might be tempted to set up your AutoCorrect to correct those. The problem with doing it that way is that you will have to create a separate AutoCorrect entry for each note (Ab, Bb, Cb, etc.). Plus, it’s a good idea to just get in the habit of typing “F-sharp” so if you’re using a system that doesn’t have your special AutoCorrect set up, you will be left with that more correct version instead of a pound sign or letter b.

If you have set up the AutoCorrect but you actually want to type “-flat,” “-sharp,” or “-natural” and override the automatic change, type what you want and then press Ctrl-Z (Undo) to change the symbol back into text.

Similar Posts

  • Counting rhythms with a non-quarter-note pulse

    Sometimes my students are stymied by rhythms like this:

    subdivisions

    These rhythms are really not at all difficult to play—to actually execute—for an intermediate-level student. The problem is just one of unfamiliar notation. It is usually related to the all-too-common misconception that the rhythmic pulse is always equal to a quarter note. If you approach this example with a quarter-note pulse in mind, the rhythms are indeed rather complex.

    But even an intermediate student should be quite at ease playing subdivisions of a beat into twos, threes, and fours. For a student with the pulse-is-always-a-quarter-note mentality, that means this specifically:

    subdivisions-1

    So the key is to reframe the “difficult” rhythm so that it breaks down into subdivisions of two, three, and four. One way would be to rewrite it like this, using more familiar notation:

    subdivisions-2

    But often it’s enough for my students just to mark up the original to show an eighth-note rhythmic pulse:

    subdivisions-3

    If I walk them through marking the first few measures, they can often finish the project without much additional help. At that point, they are surprised to discover that the rhythms are really much simpler than they first appeared (and that 32nd notes are not necessarily “fast”).

    For me this issue comes up most often in the Romantic-period etudes I have my students play, most especially the oboe etudes by Ferling (which my saxophonists also play) and the 32 clarinet etudes by Rose (which are mostly based on the Ferling etudes), but also some of the Milde bassoon etudes and Andersen flute etudes.

    In each of these cases, by far the most common occurrence of a non-quarter pulse is the eighth note pulse, and some editions of these indicate an eighth-note based metronome marking (which should be a big hint to a student). In general, my students handle this less-familiar notation with ease once they learn to watch out for etudes or repertoire movements that have 32nd-note rhythms, and to count those with an eighth-note pulse. (The clarinetists run into this early in the Rose 32, as the first and third etudes begin with seeming quarter-note-pulse rhythms, then surprise the student with 32nd-note passages later.)

    A 16th-note pulse is also not unheard of (I run across this most often in Baroque repertoire), and certainly others are possible. “Cut time” (2/2) time signatures also fall into this category, though they seem to alarm my students less because they are generally easy enough to count in 4/4; they do sound much more poised if I can convince them to use a true half-note pulse.

    In summary:

    • If an etude or repertoire piece has 32nd-note rhythms, try counting with an eighth-note pulse. If it has 64th notes, try a sixteenth-note pulse, and so on.
    • If the composer or editor provides a metronome marking, notice what note duration is suggested (for ♩ = 50, count in quarters, but for ♪ = 100, count in eighths).
    • If it helps, mark in the pulse to reveal the familar two, three, and four subdivisions.
    • Don’t panic!
  • Practicing and the two-minute rule

    David Allen’s well-known book Getting Things Done is always within arm’s reach at my desk. I find its concepts and techniques valuable for managing my time and productivity.

    I don’t consciously use a lot of “GTD” ideas in my practicing, since practicing seems to me like a thing that is never “done.” (If any of you are applying GTD concepts to practicing, I’m interested in hearing about it.) But there’s one part of the GTD system that I do think of often when practicing or working with students: the “two-minute” rule.

    photo, Matthew
    photo, Matthew

    The idea is this: when organizing your tasks, if something comes up that will take less than two minutes to complete, it’s better to go ahead and do it rather than taking the time to process it into your to-do list and revisit it again later.

    I try especially to impress this on students who are stuck in “stage one” practicing, running long passages or entire pieces without stopping to isolate and fix problem spots. If you are practicing, here are some examples of things to spend two minutes or less solving now, rather than adding them to a do-later list:

    • Look up an unfamiliar foreign term
    • Mark in a missed key-signature note or ensemble cue
    • Practice an awkward three- or four-note passage (How many times can you practice it in two minutes? One or two hundred times?)
    • Check and adjust the tuning of a problem note
    • Revisit a favorite tone exercise to improve the sound of a certain note or passage
    • Figure out and mark in a trill fingering
    • Make and notate an interpretive decision (You can always change your mind later. For now, pick a plan and try it out rather than leaving it up in the air.)
    • Choose and mark a good place to breathe
    • Settle a question or conflict by consulting the full score or accompaniment part
    • Make a quick recording (your smartphone probably has a voice-recording app) and identify some areas to focus on (and possibly solve in two minutes)

    This approach does sometimes mean breaking stride on larger practice-time projects, but in general I find the two-minute fixes to be worthwhile.

  • |

    Planning breaths

    Disclosure: As an Amazon Associate I earn from qualifying purchases, at no cost to you.

    When learning a new étude or repertoire piece, it’s common to practice at first with focus on the notes, often playing them at a slow tempo and/or divided into chunks. This is a good approach for mastering the needed finger technique, but it may neglect one of the crucial parts of a performance: breathing.

    In some music, it’s obvious where to breathe. But in a page of nonstop sixteenth notes, it’s harder to find the right places, and to execute them gracefully. Adding to the problem, I find that when I am nervous or playing under pressure, my breathing is one of the first things that falls apart: I start breathing in unaccustomed places, or skipping breaths that I know I really need.

    I recommend establishing a breathing plan early in the process of learning new music. That way you can practice the breaths just like you practice the notes—they become a part of your muscle memory, and will happen automatically even under pressure.

    The first step for a wind player should be to mark in the musical breaths, the ones that demarcate phrases. These are breaths that you will take (or possibly fake) regardless of your need for oxygen, because they serve the music. How exactly to do that is beyond the scope of this post, but here are a few quick tips:

    • Beware breathing at bar lines. They look like nice stopping points, but often don’t make musical sense. (They are there only for your convenience in counting.)
    • Background in music theory helps a lot, but you can also use your ears to help you figure out intuitively where a phrase comes to rest, or steal ideas from a good recording.
    • To go deeper, consider studying phrasing, perhaps from a book like David McGill’s. (Put that one on your wish list if you haven’t read it already!)

    Once the breaths required by the music are in place, you may decide you need more, perhaps because you haven’t worked the piece up to its full tempo yet (or because the piece isn’t written with sensitivity to your desire to survive). Mark in-between “survival” breaths as needed, perhaps in parentheses so you remember which ones they are. Put them in the best places you can find, and execute them as musically as you can, but as your tempo increases you may be able to skip them. If so, be sure to erase them so your marked-in plan stays up to date.

    Choosing places for survival breaths is a trial-and-error process. Mark some in and give them a try, then adjust as needed. If you feel uncomfortable while playing, this can lead to panicked decisions on stage, so choose breaths for your comfort.

    Particularly for the oboe, you may find you need some “breaths” where you can actually exhale stale air. Mark these clearly, too.

    Always update your pencil marks if you decide to change the plan at all, so that your plan is 100% clear and you can practice it in a consistent way. You can change your mind later, as long as you change your marks.

    To summarize:

    • Start early in the process of learning a new piece.
    • Mark in musical breaths, which you will observe even if you’re capable of playing longer without stopping.
    • Mark in survival breaths, if necessary. Use trial and error to get them right.
    • Practice the breaths just as diligently as you practice the notes.
    • As you get closer to the performance, you might alter the breathing plan as your interpretation evolves, or as you no longer need some of the survival breaths.
    • Be strict about keeping the markings current, and about playing just what is marked.

    Well-planned, thoroughly-practiced breaths contribute to a relaxed, musical performance.

  • Did I play that “right?”

    Sometimes my beginner students will play something for me, then ask, “Was that right?” What they generally seem to mean is something like, “Did I use the correct fingerings in the correct order?” A student who is slightly more advanced might ask the same question, but also wonder whether the rhythms were “correct.” A student farther along than that might take into consideration things like accurate observance of marked articulations and dynamics.

    Setting aside creative concerns and looking only at technical matters, when is a student’s playing “right?”

    I try to impress upon my advancing students that execution of musical passages isn’t really about “right” or “wrong,” but rather about degrees of rightness. To borrow an idea from manufacturing or engineering, we might think in terms of tolerances.

    In other words, for a beginner, a half-note rhythm might be “right” if the half notes are roughly twice the length of quarter notes, and a pitch of “D” might be “right” if it is closer to D than it is to D-flat or D-sharp. For a somewhat more advanced student, it might not be “right” until the rhythms can be played without wandering too far afield of a metronome and the pitches trigger the “in tune” light on a cheap electric tuner. For an even more advanced student, those tolerances wouldn’t be fine enough—we might expect the rhythmic ratios to be accurate to within a few percent, and the pitches to be accurate within so many cents.

    photo, Lewis Meyer
    photo, Lewis Meyer

    At the highest levels of musical technique, we question what tolerances are accurate enough for our audiences, or for someone with even more finely-tuned ears—a conductor, perhaps, or an audition panel, or collaborating musicians, or a record producer. Are my rhythms “right” when they are within a tolerance of a hundredth of a second? A thousandth? A ten-thousandth? Who will hear the difference if my pitches are within a tolerance of ten cents? Five cents? The more I think about it, the more I’m certain I can never really be satisfied, because as my execution gets more accurate, my ears get less tolerant.

    If your ears are currently “tolerating” your level of accuracy when you play, it may be time to listen more closely and critically. Don’t be satisfied with “right”—go for more right.

  • Interpretation at small and large scales

    When I ask my students about their interpretation of a piece of music, their answers are often about shaping phrases. The phrases should have some kind of beginning, middle, and end, often expressed in some kind of dynamic shape, like starting softer, growing to a louder peak, then gradually getting softer again.

    That isn’t wrong, but it’s really just interpreting individual phrases. The next step is to give those phrases some relationship to each other. Does the next phrase continue the previous one in some way? Answer it? Contradict it? Make a contrast with it? If your favorite tool for expressing your interpretation is dynamics, then the answers to those questions might determine whether the next phrase, say, picks up at the same dynamic level as the previous, or at a dramatically different one.

    Then the phrases should build a larger structure, such as a theme. The individual phrases that make up the theme should have beginnings, middles, and ends, but they should join together into something bigger that also has a beginning, a middle, and an end.

    The themes might combine to build a movement, and the movements to form a complete work. And multiple works may even construct a complete concert program.

    Small-scale phrase shaping is a good start, but mature interpretation requires thinking on a larger scale.

  • |

    Q&A: The big picture

    Disclosure: As an Amazon Associate I earn from qualifying purchases, at no cost to you.

    Here are some of the questions readers sent me in celebration of this blog’s 10-year anniversary. I have edited, combined, and otherwise adapted some of them but hopefully there are answers here for those of you who were kind enough to inquire.

    Why does music move humanity so profoundly?

    My personal belief is that music is divine in origin, and that there is something inherent to humankind that responds to music. Since I believe that everyone is a child of God, I suppose the love of music is a divinely-inherited trait. Leaders in my faith have said, for example, that “Music is given of God to further his purposes,” and observed “Music is truly the universal language, and when it is excellently expressed how deeply it moves our souls.”

    If that’s not your style, you may prefer Darwin’s speculation that the earliest attempts at human language were more like musical gestures than like words. An ability to relate to these sounds is at the foundation of language in the more modern sense, and thus underlies virtually all human experience and culture.

    In any case, even as a faith-plus-science kind of guy, I’m definitely out of my depth here, so feel free to share your theories in the comments.

    Are applied music studios in higher education sustainable considering the supply of music graduates exceeds available employment?

    There are issues here for sure. I can only vouch for my own approach:

    Most of my university students are music education majors, and where I live this does seem to be sustainable. My graduates for the most part are able to land and keep jobs doing what they are trained for: directing middle school and high school bands.

    Many of my students at some point inquire about the degree in performance. If they are interested in that route and have the skill to pursue it, we have a long talk about the career path of a performance major. Essentially, a bachelors degree in performance qualifies you for one thing, entry into an masters program. The masters qualifies you for a doctoral program, and that qualifies you to teach in higher education and perpetuate the cycle. We talk seriously about the prospects for employment in higher ed (slim).

    On the other hand, a college or university education isn’t a trade school certificate—it is meant to produce a well-rounded citizen of the world, with literacy in key fields of human thought and skills in areas like communication and critical thinking. If a prospective student wishes to study the art of musical performance for reasons that are not necessarily 100% practical, then I would like to see that opportunity available to them. Schools and students should be clear with each other about their goals, so there isn’t any confusion about, for example, guarantees of employment.

    Some of my students have leveraged some of the more general skills developed in their musical education to pursue careers in other fields, which I find to be a perfectly good outcome. There is also at least some anecdotal evidence that college music majors are welcomed by challenging, high-status programs like law and medical schools.

    When will woodwind makers deplete resources of grenadilla/mpingo wood?

    I don’t know the answer. My understanding is that these woods are not in danger of extinction, exactly. But the culling of the tallest, straightest specimens for products like oboes and clarinets has potential to cause an evolutionary bottleneck, since only trees that are unsuitable for instruments (because they are curvy, for example) are left alone to reproduce.

    I think that the inevitable conclusion to this is alternative materials for instruments. This will be a tough sell for some musicians, but will ultimately be for the better. If modern science can develop amazing new materials for everything from mobile phone technology to medicine to space travel, why not for music? I’m confident that the “wood”-wind instruments will continue to exist in materials that are more sustainable, stable, affordable, crack-free, ergonomic, and beautiful-sounding.

    Why does the principal oboist tune the orchestra?

    Tradition. We have methods of providing a reference pitch that are far more accurate and reliable than even the best oboist. But the ritual is a comfortable one.

    There are lots of additional theories. I’ve written previously about why a bunch of these don’t make sense, and that post continues to draw comments largely based on questionable understanding of “overtones.”


    Thanks for your questions! These are some tough ones.

    More 10-year anniversary Q&A

15 Comments

  1. I tried this and all seemed to work great—except the font size of the symbol always appears in the original font size that was used to set up the auto-correct, even if I type the prompt (e.g., E-flat) in a larger font. I get a large E and a tiny flat symbol. Of course, I can then highlight the symbol and change the font size manually after the fact. Is that the expectation, or maybe I missed an option in the setup?

    Thanks.
    Jeff

    1. Thanks Jeff — after considering your question, I’ve decided to change my instructions to use “Plain text” instead of “Formatted text.” Using “Formatted text” allows you to choose a font you like for the music symbols, but does have the size limitation you describe. “Plain text” allows Word to choose an available font for the symbols according to its own logic, and will automatically size them to match the surrounding text.

  2. I set up my autocorrect in Word 365 to do this!! AND it doesn’t change the font in the document, I am so happy. Thank you for the tips!

    1. Brianna, I opened “Show Emoji & Symbols” (which I have on my top bar, then selected Musical Symbols in the left column. I did two things. I dragged each of these symbols into my Favorites (towards the top of the left column), but also opened a Word document, and double clicked on each symbol so they all appeared in the document. Then, one at a time, I copied them into the clipboard. Then, I opened Word > Preferences > AutoCorrect and set up each character in the Replace: -flat With: ♭, etc. I hope this helps.

  3. Thanks for this discussion. I have a problem inserting symbols in a Word document with Arial font. Sharp and natural are fine, but the flat symbol (from the MS Gothic character set) seems to have a space before and after it, making it look odd. If I use the symbol from the Arial MS Unicode set it looks fine, but embedding it in an Arial paragraph screws up line spacing. I’ve discovered the hard way that MS Unicode is copyright and so isn’t rendered correctly (or at all, in some cases) in ebook sites (I’m trying to publish a new edition of my Jazz Harmony ebook). Any ideas?

  4. Thank you very much Jeff. I’m using Word 365 in 2023 and it working perfectly. Your instructions were great.

  5. This works great, in one document. So I have to go through this process for every document with sharp/flat/natural symbols. Anybody know how to change the options for all word documents?

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