Calculating gig fees

ByBret Pimentel

It took a while in my freelancing career to get a handle on how to respond when people ask what I charge for my services as a performer.

I live in a remote, rural area (where my university day job is located) and there isn’t a musicians’ union presence, so I’m on my own in these negotiations. When a gig call comes in, I have to make the decision whether the offered compensation is enough, or be able to name a fair price on the spot. I’ve developed sort of a mental formula for this calculation, which I have converted into an online spreadsheet with sample numbers so you can see my process:

Gig fee calculator

If you have a Google account the link should prompt you to create a copy of the spreadsheet that you can play around with. Try changing some of the numbers and see how it works.

Basically, I’m thinking in terms of:

  • A base rate, which is the minimum I charge for even the smallest gig.
  • Additional fees if I’m expected to double on multiple instruments. (I’ve written previously about my rationale for that.)
  • Additional fees to cover my travel time and expenses.

This gives me a way to think through what I am charging in a consistent way, and a nice clear breakdown if someone asks why I’m charging what I’m charging, or wants some kind of itemized invoice. If I feel put on the spot, or I just want a little more time to think it through, I have had good success getting the details, then telling the caller I’ll get back to them within a certain time frame. (Maybe five minutes, or an hour, or the next day.)

Depending on the type of gig, what works for you, and what’s common in your area, you might need to adapt my system to include things like preparation/practice time, bringing and setting up PA or other equipment, downtime between sound check and downbeat, and expenses for things like special wardrobe. And of course you should adjust the base rate and other options to suit your financial needs, your clout in the local gig scene, and what’s common/appropriate in your location.

You should also think through what to do when the gig offer doesn’t meet your pay requirements. Turning down low-paying gigs contributes to an attitude that musicians should be treated as professionals and compensated fairly. But often weekend warriors or younger musicians trying to break into the local gig scene are willing to be a little more flexible. (The rights and wrongs of that are a larger topic than I will address here. Do what is best for you and your career.)

Think carefully about what your time and skills are worth, and expect to be paid in a way that is fair to both you and your employers.

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  • Students and gig pay

    ByBret Pimentel

    Over a year ago I wrote about responding to free or underpaid gig “offers.” A commenter asked a fair question, which has haunted me since:

    I was wondering how much of this still applies when taking on gigs as a student.

    I’ve wrestled with this a bit and I’m not sure I have a real answer, but I do have some thoughts. (As usual, I’m talking here about markets that don’t benefit from a strong union presence, such as most of the USA.)

    For someone hiring musicians for a gig, I don’t see a good reason to consider student status at all. You should hire musicians who can do the job, and should pay them fairly. If they are students, what does that have to do with anything?

    photo, Ryan Hyde

    But the Right Thing to Do seems a little less clear from the student perspective. In a situation where someone is attempting to treat student musicians (or anyone) in an exploitative way, the options are to accept, to attempt to negotiate better terms, or to refuse the gig. The problem is that freelance careers depend heavily on word-of-mouth recommendations, and being “easy to work with” is a prized quality. A student musician trying to get a foothold in the business could hurt his or her cause by complaining about unfair pay, or by staying home instead of playing.

    Student musicians have to find the best balance they can between advocating for fair treatment and going with the flow. It’s not reasonable for the least-experienced musicians to have to navigate such a complicated thing with their careers hanging in the balance, but it’s the way things are.

    Here are some questions you might ask yourself if you’re a student musician and think you’re being undervalued in the professional freelance marketplace:

    • Who else is on the gig? Would this be a genuine opportunity to make some connections and let some other musicians hear what you can do? Are those musicians the kind who might be able to offer you future opportunities in the near term, or are they others who don’t have much of a career yet?
    • Do you have peers who have taken this gig in the past? Did it pay off in terms of “exposure” or future gigs?
    • Is the experience something that would look good on your word-of-mouth “résumé,” or would it be kind of an embarrassment?
    • Do you have a trusted friend or mentor who is more established in the business, who can advise you on this specific situation? The music world is a small one, and someone who knows the local freelance scene might be able to offer some background.

    Be careful of talking yourself into free or below-market gigs because you “just want to play.” That kind of attitude serves you well in school, but not so well when you’re trying to make a living, and it drags down other musicians’ ability to make fair money and pay their bills.

    A parting thought: I certainly did some free and underpaid gigs as a student, and in some cases that may have opened doors to better opportunities. (It’s hard to connect the dots definitively.) But I think those of us who are established as freelancers should be careful about treating unfairness as a “paying dues” rite of passage. Shouldn’t we be using our success to make things better for the next generation of musicians?

  • |

    Doubling fees under fire in Denver

    ByBret Pimentel
    oboe and English horn
    Photo, quack.a.duck

    The Colorado Symphony Orchestra, like so many others, is facing a financial crisis that threatens its ability to continue making music. An opinion piece in Sunday’s Denver Post criticizes the Denver Musicians’ Association (AFM Local 20-623) for its unwillingness to budge on certain elements of its agreement with the orchestra.

    The issues here are complex, and I hope that the DMA and the CSO will be able to come to a solution that is fair to all involved and that keeps the music alive. But this point in the authors’ list of complaints caught my eye:

    Musicians performing on more than one instrument receive “doubling pay.”

    I don’t have the full details of the doubling pay currently available to CSO members (though the amount doesn’t appear to be the issue here—it’s the fact that any doubling pay is offered that seems to offend). But a slightly-outdated agreement between the DMA and the Boulder Philharmonic, summarized below, shows a typical doubling pay structure, and it’s a reasonable guess that the CSO’s is identical or very similar:

    • 25% bonus for first double
    • 10% for each additional double
    • B-flat and A clarinets count as one instrument
    • Alto and tenor saxophones count as one instrument
    • Alto and bass clarinets count as one instrument
    • Piccolo, larger flutes, English horn, E-flat clarinet, contrabassoon, soprano saxophone, and saxophones larger than tenor each count as a double, even when used in common combinations (like flute plus piccolo)
    Though I am not currently a union member (due to a dearth of union gigs in my area), I frequently ask for doubling fees when negotiating my pay for gigs. Here’s why doubling fees make sense to me as a woodwind player: Read More “Doubling fees under fire in Denver”

  • Interview: flutist Tammy Evans Yonce

    ByBret Pimentel

    Disclosure: As an Amazon Associate I earn from qualifying purchases, at no cost to you.

    Flutist Tammy Evans Yonce is an active recitalist, writer, clinician, speaker, contributor to various conferences and professional organizations, and professor at South Dakota State University (plus: she is my former classmate). Her thoughtful blog is a favorite of mine and my regular readers will recall that I have featured her posts on a number of occasions. Her debut CD will be released earlier next year—keep an eye on her website and Twitter for details.

    I am always particularly amazed by her brutally busy performance schedule, and she kindly agreed to let me pick her brain about it.

    How often do you perform?

    I do an annual fall tour, which includes multiple performances and masterclasses. This year it was to Virginia, North Carolina, and Tennessee. Sometimes I choose these places because it’s a geographical area I want to explore or because I have friends and collaborators there. This year’s tour included collaborations with some really fantastic friends. I’ve been able to perform in 24 states so far, so that’s been fun.

    I always give one on-campus recital each year but also frequently collaborate with colleagues on theirs.

    Other performances include festivals, conventions, and such. I like giving 15–20 performances per year.

    How do you maintain such a busy performance schedule, on top of teaching full time, having a family, etc.?

    It mainly comes down to organization and clearly defined goals. And making consistent progress every day. I work in big six-month chunks, where I have goals listed in a variety of categories (performance, writing, recording, commissions, etc.). Those goals help me organize my day-to-day decisions, and they also allow me to stretch beyond what I think I’m capable of.

    I have some general long-term goals but I think the nature of my work (music + academia) means that I can’t anticipate all opportunities that might arise, so I try not to be too rigid about those long-term plans. My upcoming fellowship to Israel came out of left field, for example, so I try to keep my eyes open.

    I also have a really supportive husband who carries his share (plus some, probably) at home so I have some flexibility.

    How does your performance schedule affect you? What benefits or drawbacks are there to a busy performance calendar?

    I enjoy travel and find it invigorating. It helps me to break up my schedule, see new people and places, and be in a different environment, and it certainly helps my teaching. I enjoy collaborating with friends.

    Performing frequently has effectively eliminated performance anxiety for me. There’s just not time to be nervous and I have a lot of hours banked actually on the stage. I’ve “practiced” performing so much that I can stay in the moment. Since creation and analysis are completely different processes, if I can stay in the moment I’m not worried about analyzing my performance as it happens.

    Being busy might be considered a drawback for some but I feel like the things I do are a worthwhile use of my time. I don’t do things just to have something to do.

    How do you maintain balance in your career and life?

    I have a couple of trusted people who understand me and my goals that I check in with regularly. We make sure that we’re staying on track. Also, I don’t check work email after 5pm or on the weekends.

    Do you have any self-care or stress-reduction practices?

    I get regular massages. I used to see this as a luxurious indulgence but being a musician does take a physical toll. I like good food, I travel as much as I can, and I try to work with my friends whenever possible. Finally, I read a lot. I read at least 25 books a year.

    You frequently commission new works. How do you connect with and select composers?

    Sometimes I’m approached by composers who hear me play and have an idea of something they’d like to write. Other times there are composers I know I’d love to work with, and I approach them. Most of these connections happen either online (Twitter, usually) or at conferences and festivals. Even if I haven’t met a composer, it’s likely that I’ve seen them around online or have mutual friends, so there’s usually a connection.

    Generally I work with the composer during the compositional process. We meet via Skype or FaceTime so I can try out their ideas or they send sketches as the piece progresses, so I have a good idea of what the piece is before it’s done. The composers I work with want things to work, so if something is awkward or impractical, we find a solution.

    You have done some performing and commissioning with the Glissando Headjoint. How does this play into your career? Is it bringing you opportunities that you wouldn’t have otherwise? Does it cause you to be pigeonholed?

    The Glissando Headjoint has been a lot of fun. I don’t think it has helped or hindered me. I see it as another item in the toolkit I can use to get the musical message across. Since there isn’t much repertoire for it, it has been fascinating to see how composers use it. They are really drawing from their own creativity instead of basing their musical decisions on existing repertoire.

    When programming, how do you balance new repertoire with previously-performed works?

    Big considerations are the audience, the logistics of the performing venue, and whether or not I have collaborators available.

    My recitals have taken a big turn lately and are much more logistically complex. Last month’s recital featured dancers, lines of poetry projected in real time, a lithograph displayed during one piece, multiple collaborators, and a variety of equipment changes. While it was complex, I think it was effective.

    I’m already planning next year’s recital, which will involve literature, readings, photographs and other visual art, and several new commissions. Once I get the plans in place, I’ll put more info on my website. I like the impact of a cohesive recital that involves more than just the ears.

    Do you have any favorite flute-playing tips?

    Practice. You can’t go wrong with lots of etudes and Taffanel and Gaubert.

    Thanks, Tammy, for taking the time to answer some questions! Find her at:

  • Endorsement deals

    ByBret Pimentel

    First, let’s be clear about this: in an endorsement deal, the artist endorses the product or brand. The product or brand doesn’t endorse the artist. If an artist claims to be “endorsed by” a company, that is incorrect word usage.

    An endorsement deal means that an artist agrees to be publicly associated with a product or brand, presumably because the company thinks that will encourage more people to purchase their products. In return, the artist generally receives some kind of compensation, which often takes the shape of free or discounted products. The contract might specify some requirements for the artist to fulfill, such as having their name and image used in advertising, appearing at the company’s publicity events, or plugging products on social media. Read More “Endorsement deals”

  • |

    Frequently-asked questions about woodwind doubling, and their unpopular answers

    ByBret Pimentel

    Q. Should I be a woodwind doubler?

    A. In most cases, no. If you already feel driven to do it, and have the time and resources to devote to it, then maybe.

    Q. What’s the trick to getting in enough practice time on all these instruments?

    A. Figure out what to de-prioritize in your life to devote more hours to practicing.

    Q. What’s the trick to affording all these instruments?

    A. Figure out what to de-prioritize in your life to devote more money to instrument purchases.

    Q. What instrument/mouthpiece/etc. should I buy?

    A. The one that you have carefully, methodically selected from among dozens or more high-quality specimens, without blindly following internet recommendations.

    Q. What’s a good mouthpiece, instrument, etc. for a doubler?

    A. Only buy things “for doublers” if you want to sound like a doubler. If you want to sound like, say, a good clarinetist, use what good clarinetists use.

    Q. Which instrument should I learn next?

    A. Whichever motivates you enough to devote the necessary time and money.

    Q. Playing one instrument already means it will be easy to learn another, right?

    A. If your goal is to develop only a superficial command of the instrument, then yes. 

    Q. How do I know when I am “good enough” at an instrument to count it as one of my doubles?

    A. You stop getting fired for how you sound.

    Q. How do I get gigs?

    A. Sound great, behave professionally, and be liked by the right people.

  • Listing your woodwind doubles

    ByBret Pimentel

    Here is a question I’ve gotten a few times recently: if you’re a woodwind doubler, and need to list your instruments, in what order do you list them? Here are some options:

    • Use a common “score” order, like: flute, oboe, clarinet, bassoon, saxophone. To musically-literate folks this may be the closest thing to a sort of neutral listing, giving no special preference or ranking to the instruments. (But it can of course be misinterpreted.)
    • Use a ranking, such as by which instruments you play best or prefer. If, like me, your ambition is to play your doubles equally well, and to be a hire-able professional on them all, then listing them this way may weaken that impression.
    • Do a hybrid of ranking and score order, such as listing a strongest/primary instrument first, and the rest in score order. That’s my preferred approach for general cases like on my website or business cards. For me, it’s: saxophone, flute, oboe, clarinet, bassoon. That highlights my strongest instrument (for now, at least), and also puts it out front for jazz, rock, and blues gigs, which make up a substantial part of my freelance career.
    • Tailor the list to the situation. If I’m submitting a brief biography for an appearance at, say, a clarinet conference, I’ll put the clarinet first. That hopefully helps people see me as a member of the group, rather than a visitor.
    • Randomize. For something like a website, it’s relatively simple with a little coding knowledge to use a different order every time, and help prevent yourself from being pigeonholed. You could also randomize photos of yourself holding or playing various instruments, or video or audio recordings. Here’s a simple example.

    To sum up, you’ll have to consider your skills and goals as a doubler, what kind of work you do or want to do, and to whom you’re presenting yourself.

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